How Businesses Can Safely Share Large Sensitive Accounting Files?

Do you know that improper sharing of sensitive files can lead to data leaks?
Companies have to exchange big accounting files that usually include sensitive information, like financial reports and client contracts. And it is necessary to ensure that files are exchanged with proper management, since data breaches can result in severe consequences.

Small and medium-scale businesses often get trapped by cybercriminals due to the lack of proper robust systems. You might be wondering, what’s the solution? Well, we have a list of some tools and efficient practices that will make sure you are always on the safer side while sharing files.

Ready to explore those Practices to keep your data protected? Read this article to discover effective tools and proven practices that will allow you to share files securely.  By the end of the article, you will be aware of file safety and security. 

Key Takeaways  

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Why Secure File Sharing Matters for Your Business

We often hear about data leaks and cyber attacks by hackers. To ensure that your business will not get trapped in these risks, secure file sharing plays a crucial role in your business management. In this growing landscape, it has become normal to share large files between various sectors. 

Most often, these files are loaded with private data and sensitive information. And criminals know that these large files have bank accounts and other details in some or other way. To prevent leakage of the client’s private data and to prevent any kind of financial loss, secure file sharing is required.  

Not considering security issues, and hacking of the client’s personal data can lead to a bad image of your business in the market, or can make your business bear heavy losses. While dealing with large PDFs, use the PDF cutter tool to split your PDF. 

Challenges of Sending Large and Confidential Accounting Files

Some of the most common risks that businesses may have to face if they have improper file sharing in their routine are:

• Distributed Access: An unauthorized person may get full access to your files, which may result in the hacking of your email accounts, sending wrong emails and receipts to your clients, and misuse of your cloud storage.
  
• Malware attacks and compliance violations: Accountants are a major target of attackers, as they often deal with money. By sending fake emails and messages, they can make you click on fraudulent links.  Also, failing in the proper management of the clients’ data and information, you may have to pay huge fines. 

DO YOU KNOW?

According to reports, about 69% of IT professionals are not likely to be aware of employees using risky file-sharing tools.

Smart Tools and Methods to Share Files Safely

Using the right tool according to your business type and requirements is necessary while sharing business files. Reliable tools like PDF Guru can prove to be extremely useful.Here is the list of some of the best-picked tools that will ensure the security of your sensitive business files. 

• Titanfile – This tool has won an award for securing the sensitive data of businesses while sharing. It claims to provide the easiest and safest method for businesses to transfer files.
  
• DocuSign – This is an AI-powered agreement management tool that analyzes agreements with AI, signs documents electronically, and automates workflows with the Intelligent Agreement Management (IAM) platform.
  
• Outlook – This is a very famous app that manages your emails, calendars, and contacts in one place, and it works for many accounts.
  

Many other tools, like NordVPN Teams, Dropbox, and  Zoom for Business, are available that can help you in dealing with all kinds of security issues. 

Best Practices to Keep Financial Data Protected

Some practices can be followed to keep your financial data protected, such as:

• Make sure to use encryption before sharing any kind of file.
  
• Enable two-factor authentication(2FA) in each of your systems.
  
•  Ensure your business is regularly updating passwords and permission access.
  
• Conduct programmes on safe file sharing between your employees. 

Top Tools to Maintain Speed and Convenience in File Transfers

When it comes to sharing large files, speed, accuracy, and convenience are what every employee looks for. Here is the list of top tools that will ensure fast and safe sharing of your large files:

• Google Drive 
• Dropbox
• We Transfer
• Smash
• Filemail
• Hightail
• Glasscubes

Final Take 

To maintain a reputable image in the market and to avoid any kind of financial loss, safe and secure sharing of the files is very important. It is essential to have a balance of security, speed, and convenience in order to work your business effectively. Using intelligent tools like PDF Guru and the best practices mentioned above can efficiently help you safeguard accounting information.

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